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VTTSC – Constitution Approved at May 2010 AGM

 

1. Name

 The Club shall be called The Vulcan to The Sky Club (hereinafter called The Club)

2. Aims

The aims of the Club shall be:

a)    To support Avro Vulcan B.2 XH558 (G-VLCN), its flight operations, and its long term preservation

b)    To support the preservation of the Avro Vulcan type in general

c)     To advance the education of the general public in the history of aviation generally, especially post 1945

3. Objectives

The objectives of the Club shall be:

a)    To raise funds for the support of Avro Vulcan XH558 via trading and other activities

b)    To attend relevant air displays and other aviation related events

c)     To publish magazines and newsletters for the information and education of members

d)    To arrange visits to airfields, aircraft factories and other places of interest

e)    To provide practical and strategic volunteer support to the Vulcan To the Sky Trust as described in the Memorandum of Understanding that exists between the Club and the Vulcan To The Sky organisation

f)      To raise public awareness of Vulcan To The Sky’s aims at non-aviation related events


4. Administration

The affairs of the Vulcan To The Sky Club shall be managed in accordance with this constitution by a Management Committee, constituted by Clause 9 of this Constitution.

5. Powers

In furtherance of the objectives, the Management Committee may exercise the power to raise funds, may give grants, defray expenses, and own fixed and movable assets.

6. Membership

All persons shall be eligible for membership, having completed the application form and paid the annual membership fee. All members will be subject to this Constitution and by joining the Club will be deemed to accept the regulations therein.

Membership shall be in the following categories: Adult Membership, Family Membership, Senior Citizen Membership, Joint Membership, Free Membership and Honorary Membership.

a)    Adult Membership shall be for a single adult of eighteen years or over and under sixty years of age.

b)    Family Membership shall be for two adults and any number of dependent children under eighteen years living at a single address.

c)     Senior Citizen Membership shall be for a single adult over sixty years of age.

d)    Joint Membership shall be for two adults either married or related or co-habiting, living at the same address.

e)    Free Membership and Honorary Membership shall be for a single adult or joint adults and shall be at the discretion of the Committee, with whatever conditions the Committee decides.

f)      The Club President and Hon. Vice Presidents have a lifetime Free Membership.

g)    Management Committee members shall have free membership for their period of tenure.


All members shall be eligible to vote, although Family Membership shall only allow a maximum of two votes.

7. Termination of Membership

If a member fails to pay the membership fee for a period of two months after it is due, they shall be deemed to have terminated their membership.

The Management Committee can terminate the membership of a member at any time for what it judges to be good and sufficient reason. That good and sufficient reason must be communicated to the member concerned in writing without undue delay. The member concerned shall have the right of appeal to the Committee, and to be heard by the Committee. At the hearing, the member can be accompanied by a friend. After this, the Committee's decision is final.

8. Membership Fees

The membership fee shall be an annual one, the size of which shall be determined by the Management Committee from time to time. It shall be payable on the first day of the thirteenth month after the original joining date, and thereafter annually on that same date. Automated payments shall be collected as per the standing order mandate between the member's bank and the Club's bank.

9. Management Committee

The Management Committee shall consist of fifteen members, and shall include a Chairperson, a Vice Chairperson, a Secretary, a Treasurer, and a Membership Secretary, plus such other officers as the Committee shall decide. One third of the Committee and at least one officer of those mentioned above shall retire at the Annual General Meeting in rotation (following a maximum of three years service), but shall be eligible for re-election. The Committee shall elect its own officers.

The Management Committee shall have the power to fill a vacancy on the Committee by inviting a member of the Club who it considers suitable, to fill that vacancy.

The Management Committee may co-opt members onto the Committee, but not more in number than one third of the Committee may be by such co-options.

A member of the Management Committee shall cease to be a member of the Committee if he or she resigns; if he or she becomes incapable by reason of illness or injury of managing his or her own affairs; or if he or she has been absent from Committee meetings without what the Committee judges to be a proper reason, for a period of three meetings.

The Management Committee can terminate the Committee membership of a member of the Committee at any time for what it judges to be good and sufficient reason. That good and sufficient reason must be communicated to the Committee member concerned in writing without undue delay. The Committee member concerned shall have the right of appeal to the Committee, and to be heard by the Committee. At the hearing, the member can be accompanied by a friend. After this, the Committee's decision is final.

10. Interests of Management Committee Members

All Committee members will be required to declare any conflicts of interest. Members will be required to withdraw from meetings and will not be entitled to vote where:

a)    They have a direct or indirect pecuniary interest in any proposed contract or other matter being discussed

b)    A fair hearing is required and there is reasonable doubt within the Committee as to their ability to act impartially

c)     There exists any other conflict between their interest and that of the Committee

Any such declaration shall be minuted.

No member of the Management Committee shall benefit financially from any contract entered into by the Management Committee, except as stated in the paragraph immediately below.

Any member of the Management Committee who is a solicitor, accountant, or who is engaged in a profession, may charge and be paid the usual professional fees for business done when instructed by the other members of the Committee to act in a professional capacity on behalf of the Club. When there is a likelihood of this happening, the member concerned shall withdraw from the meeting until discussion of that topic has been completed.

11. Meetings and Proceedings of the Management Committee

The Management Committee shall hold at least three ordinary meetings per year. A special meeting of the Management Committee may be called at any time by the Chairperson or by any three other members of the Committee upon not less than three days notice being given to members, together with notice of the matters to be discussed. If the Chairperson is absent from any meeting of the Committee, then the Vice Chairperson shall take the chair. If he or she is not present, then there shall be a chairperson appointed for the meeting, elected by the members present. A representative of the operators of Avro Vulcan XH558 shall be invited to attend ordinary meetings of the Management Committee, but not be a member of the Committee.

A quorum shall be one third of the Committee members, provided that a majority of the members present are elected members. Matters shall be determined by a majority of votes of the members present and voting on the question. In the case of an equality of votes, the Chairperson shall have a second and casting vote.

The Management Committee may make rules and regulations for the efficient conduct of its business, and may revise them as it thinks necessary. No rule or regulation may be made that is inconsistent with the objectives of the Club.

The Management Committee may appoint one or more sub-committees consisting of three or more members of the Club for the purpose of making any inquiry, or supervising or performing any duty or function that it believes would be more efficiently or conveniently undertaken by a sub-committee. Sub-committees shall have the power to inquire of people other than members.

The Management Committee shall keep minutes of its meetings, and shall ensure that minutes are kept of any sub-committee meetings. Minutes of the deliberations of all sub-committees must be presented to the Management Committee at its next meeting.

Committee Members will be required to sign a confidentiality agreement at their first meeting. Committee Members shall respect the confidentiality of the content of meetings and the minutes, and shall not disclose information at any time to others without the authorisation of the Committee.

12. Annual General Meeting

There shall be an Annual General Meeting of the Club which shall be held in the month of May, or as soon as shall be practicable thereafter.

Every Annual General Meeting shall be called by the Management Committee, with the Secretary giving at least 21 days notice to all members. The agenda for the meeting shall be formulated by the Management Committee, but members shall have the ability to ask for items to be included provided they give at least 14 days notice to the Secretary in writing, together with an explanation of the item. Where the item appears on the agenda is the responsibility of the Management Committee.

The Management Committee shall present to the Annual General Meeting a report on the activities of the Club for the preceding year. This may take the form of a single report, or reports by individual officers. In so far as is possible, it shall always include a report from the Treasurer, setting out the Trading and Profit and Loss Accounts of the previous year, together with a Balance Sheet.

Nominations for election to the Management Committee should be made by members in writing, and be in the hands of the Secretary at least 14 days before the date of the Annual General Meeting. The nomination must be seconded by another member of the Club, and should have the approval of the person being nominated. Should nominations exceed vacancies, election shall be by ballot.

13. Extraordinary General Meetings

The Management Committee may call an Extraordinary General Meeting at any time. If at least ten members of the Club or one twentieth of the membership, whichever is greater, request such a meeting in writing, and state the reason for calling it, and the business to be discussed, the Secretary shall call such a meeting. The notice of the general meeting shall include notice of the items to be discussed, together with a brief explanation of them. The Secretary, or other person appointed by the Management Committee, shall keep a full record of proceedings at every general meeting.

14. Financial Matters

The financial year of the Club shall be 1st March to 28th February. The annual accounts shall be audited by a suitable person not connected with the Club. The funds of the Club shall be paid into properly constituted bank accounts operated by the Management Committee. Cheques drawn upon the Club's funds shall be signed by at least two members of the Management Committee authorised so to do. The funds belonging to the Club shall be applied only in furthering its objectives.

15. Representation of the Club

No member shall, without prior permission of a Committee Member, represent or purport to represent the Club in any capacity.

16. Alterations to the Constitution

The constitution may be altered by a resolution passed by not less than two thirds of members present at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.

17. Dissolution of the Club

If the Management Committee decides that it is necessary or advisable to dissolve the Club, it shall call a meeting of all members, giving at least 21 days notice. The notice shall set out the proposal, and the reasoning behind it. If the proposal is confirmed by a two-thirds majority of those present, then the Management Committee shall have the power to realise the assets of the Club. Any assets remaining after the satisfaction of the proper debts and liabilities of the Club shall be sold, or given or transferred to another organisation that the members shall choose that has similar objectives.

Vulcan is a registered trademark of BAE Systems plc. Vulcan to the Sky and XH558 are trademarks of the Vulcan to the Sky Trust.

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